Privacy Policy

Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information.

Last updated: December 2024

1. Introduction

VIHA BIOLOGICS PRIVATE LIMITED ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our biotechnology research services, digital marketing solutions, and visit our website.

This policy applies to all information collected through our services, website, email communications, and other related services. By using our services, you consent to the data practices described in this policy.

We are a private limited company incorporated under Indian law (CIN: U72100KA2024PTC187689) and comply with applicable Indian data protection laws and regulations.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

  • Contact information (name, email address, phone number, mailing address)
  • Professional information (job title, company name, industry)
  • Identification information (as required for service agreements)
  • Financial information (for billing and payment processing)
  • Communication records (emails, phone calls, meeting notes)
  • Service-specific information (project requirements, research data, marketing preferences)

2.2 Technical Information

When you visit our website or use our digital services, we may collect:

  • IP address and device information
  • Browser type and version
  • Operating system information
  • Website usage data and analytics
  • Cookies and similar tracking technologies
  • Log files and server data

2.3 Research and Project Data

For biotechnology services, we may collect:

  • Scientific data and research materials
  • Laboratory samples and test results
  • Experimental data and observations
  • Regulatory and compliance information
  • Intellectual property disclosures

3. How We Use Your Information

3.1 Service Delivery

  • Provide biotechnology research and digital marketing services
  • Process and fulfill service requests
  • Communicate about projects and deliverables
  • Conduct research and analysis
  • Prepare reports and documentation
  • Ensure quality control and compliance

3.2 Business Operations

  • Process payments and manage accounts
  • Maintain customer relationships
  • Provide customer support
  • Improve our services and website
  • Conduct business analysis and planning
  • Comply with legal and regulatory requirements

3.3 Communication and Marketing

  • Send service updates and notifications
  • Provide technical support and assistance
  • Share relevant industry information (with consent)
  • Conduct surveys and gather feedback
  • Send marketing communications (with opt-in consent)

4. Information Sharing and Disclosure

4.1 Limited Sharing

We do not sell, trade, or rent your personal information. We may share information only in the following circumstances:

  • With your explicit consent
  • To fulfill service obligations (with trusted partners under confidentiality agreements)
  • For legal compliance or protection of rights
  • In connection with business transfers (with appropriate protections)
  • With professional advisors (lawyers, accountants) under confidentiality

4.2 Service Providers

We may engage third-party service providers to assist with our operations, including cloud storage, payment processing, and technical support. These providers are bound by confidentiality agreements and are prohibited from using your information for other purposes.

4.3 Legal Requirements

We may disclose information when required by law, court order, or government regulation, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

5. Data Security

5.1 Security Measures

We implement comprehensive security measures to protect your information:

  • Encryption of data in transit and at rest
  • Secure access controls and authentication
  • Regular security assessments and updates
  • Employee training on data protection
  • Physical security of facilities and equipment
  • Incident response and breach notification procedures

5.2 Laboratory Data Security

For biotechnology services, we maintain additional security measures for research data, including secure laboratory information management systems, controlled access to sensitive data, and compliance with scientific data integrity standards.

5.3 Limitations

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security but commit to promptly addressing any security incidents.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce agreements.

Specific retention periods vary based on the type of information and applicable legal requirements:

  • Service records: 7 years after service completion
  • Financial records: As required by tax and accounting laws
  • Research data: As specified in service agreements or regulatory requirements
  • Marketing communications: Until opt-out or withdrawal of consent
  • Website analytics: Typically 24-36 months

7. Your Privacy Rights

7.1 Access and Control

You have the right to:

  • Access your personal information we hold
  • Request correction of inaccurate information
  • Request deletion of your information (subject to legal requirements)
  • Object to processing of your information
  • Request data portability where applicable
  • Withdraw consent for marketing communications

7.2 Exercising Your Rights

To exercise these rights, please contact us using the information provided in this policy. We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

7.3 Limitations

Some rights may be limited by legal requirements, contractual obligations, or the need to protect intellectual property and confidential information.

8. Cookies and Tracking Technologies

8.1 Use of Cookies

Our website uses cookies and similar technologies to:

  • Enhance website functionality and user experience
  • Analyze website traffic and usage patterns
  • Remember your preferences and settings
  • Provide personalized content and recommendations
  • Support security and fraud prevention

8.2 Cookie Management

You can control cookies through your browser settings. However, disabling cookies may affect website functionality and your user experience.

8.3 Third-Party Analytics

We may use third-party analytics services to understand website usage. These services may collect information about your visits to our and other websites.

9. International Data Transfers

Our primary operations are based in India. If we transfer personal information outside India, we ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

Such transfers may occur when using cloud services, collaborating with international partners, or providing services to global clients. We implement appropriate contractual and technical safeguards for such transfers.

10. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete such information promptly.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by posting the updated policy on our website and updating the "Last updated" date.

For material changes that affect your rights, we may provide additional notice through email or other communication methods.

We encourage you to review this policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

VIHA BIOLOGICS PRIVATE LIMITED

Privacy Officer

Sri Gowri 4th Cross West, 1st Main Veerayya Layout

Chitradurga, Karnataka - 577501, India

Email: privacy@vihabiologics.com

Phone: +91 98765 43210

CIN: U72100KA2024PTC187689

We will respond to your inquiries within a reasonable timeframe and work to address your concerns promptly and effectively.